Kerala Land Deed Online: Check Document Details

If you own land or are planning to buy or sell property in Kerala, checking the registered land deed details is an important step. These details can help you identify a registered document and understand the information available in the registration records.

The Kerala Registration Department provides online services through its official PEARL portal. You can use the portal to search for available registered document details and apply for a certified copy, subject to the document’s availability and the department’s procedures.

In this guide, you will learn how to check Kerala land deed details online, what information may be available, and how to apply for a certified copy.

Official Website to Check Kerala Land Deed Details

The official PEARL Registration Portal provides access to various registration-related services in Kerala.

You can use the portal to search for document details and access services such as applications for Encumbrance Certificates (EC) and certified copies.

Important: Searching for document details and obtaining an official certified copy are two different services. Do not assume that the complete digital copy of every registered deed is available for free.

Information Required to Search for a Land Deed

Before starting your search, keep the following details ready:

District: The district where the document was registered.
Sub-Registrar Office (SRO): The office where the deed was registered.
Registration Year: The year in which the document was registered.
Document Number: The registration number of the deed.

Your original deed or an earlier copy can help you confirm these details before searching.

How to Check Kerala Land Deed Details Online

Step 1: Open the Official PEARL Portal

Visit the Kerala Registration Department’s official PEARL website.

Step 2: Select Document Details

Navigate to the Search/Query section and select Document Details.

Step 3: Enter the Registration Information

Complete the form with the information requested by the portal.

This will generally include:

District.
Sub-Registrar Office.
Registration year.
Document number.
CAPTCHA or other verification details, if requested.

Step 4: Submit Your Search

Check the information you entered and click the Search button.

If the record is available, the portal may display the corresponding registered document details.

If no result appears, verify the document number, registration year, and Sub-Registrar Office. The record may be unavailable online or may require further assistance from the relevant office.

Watch the Video: How to Check Kerala Land Deed Details Online

Would you like to understand how to search for registered land deed details in Kerala? Watch the video below for a visual guide to the process.

The tutorial may help you understand the steps involved in checking document details online. Please refer to the official Kerala Registration Department portal for the latest procedures.

Video Credit: GOVDOTIN YouTube Channel.

Watch the YouTube Tutorial:

YouTube Channel. Watch on YouTube

What Information Can You Find Online?

The information available depends on the document and the records accessible through the portal.

1. Registration Details

Available information may include:

Document number.
Registration year.
Registration date.
Type of document.
Stamp duty and registration fee details, where available.

2. Claimant and Executant Details

The available record may include information about the people identified as claimants and executants.

A claimant is generally the person receiving a right or benefit under a document, while an executant is a person executing the document. In a typical sale deed, these roles may correspond to the buyer and seller, respectively.

The exact roles depend on the nature of the document.

3. Property Details

Depending on the available record, property-related information may include:

Village and taluk.
Survey number.
Subdivision number.
Block number.
Property extent.
Property boundary details.

Not every record will display all these fields online.

4. Previous Document Details

Some records may contain references to an earlier deed, including its document number, registration year, or registration office.

These references can help you identify earlier documents connected with a property’s registration history.

However, previous document details alone do not establish that a property has a clear title.

How to Apply for a Certified Copy of a Land Deed

If you need an official copy of a registered deed, check the Certificates section of the PEARL portal.

Select Application for Certified Copy and follow the instructions provided.

The general process is as follows:

Open the official PEARL portal.
Navigate to Certificates.
Select Application for Certified Copy.
Enter the registration and document details requested.
Check whether the document is available in digital form.
Pay the applicable application fee.
Submit the application.
Check the application status and follow the instructions for receiving or downloading the issued copy.

The process can differ depending on whether the document has been digitised.

For digitised documents, an issued digital certified copy may be available for download through the portal. Older or non-digitised documents may require additional processing or a visit to the concerned Sub-Registrar Office. Additional copying charges or other requirements may apply.

Always check the current official instructions before submitting an application.

Land Deed Details vs Certified Copy vs Encumbrance Certificate

These services have different purposes.

Document Details Search: Helps you look up available information associated with a registered document.

Certified Copy: An officially certified copy of a registered document issued through the prescribed procedure. Applicable fees and processing requirements may apply.

Encumbrance Certificate (EC): Provides information about registered transactions affecting a property during a specified period.

If you are planning to purchase land, checking the deed details alone may not be sufficient. Depending on the circumstances, you may also need to review the property’s title history, Encumbrance Certificate, tax records, and relevant survey information.

Consider consulting a qualified legal professional before completing an important property transaction.

What If You Do Not Know the Document Number?

If you cannot find the document number, consider the following options:

Check the original deed or an earlier copy.
Review the documents provided when the property was purchased.
Contact the Sub-Registrar Office where the deed was registered.
Ask the relevant office about the available procedures for locating the registration record.

A survey number is different from a document number. A survey number identifies a parcel of land, whereas a document number identifies a registered document.

Searching with a survey number alone may not be sufficient to retrieve a specific deed.

Can You Check Property Tax Using a Land Deed Number?

No. Land registration records and property tax records are different.

A registered deed records a legal instrument associated with a property transaction. Property tax records relate to tax assessments and payments maintained by the relevant local government authority.

If you need to check land tax, building tax, or property tax, use the appropriate official service and provide the details requested by that service.

Similarly, a registered deed search does not, by itself, establish that all property taxes have been paid or that the property has no legal issues.

Frequently Asked Questions

1. Can I check Kerala land deed details online for free?

You can search for available registered document details through the official PEARL portal. However, other services, including certified-copy applications, may involve fees.

2. Can I download a complete land deed for free?

Not necessarily. The availability of a complete digital copy depends on the document and the department’s procedures. Certified-copy applications may require payment of applicable fees.

3. Can I find old land deed details online?

Some older registered documents may be available online. However, not every old document may have been digitised. If you cannot find a record, contact the relevant Sub-Registrar Office.

4. Is a survey number the same as a document number?

No. A survey number identifies a parcel of land, while a document number identifies a registered document.

5. Does checking a land deed confirm that the property has a clear title?

No. A document search is only one part of property verification. Depending on the transaction, you may need to examine the title history, Encumbrance Certificate, tax records, and other relevant documents. Professional legal advice is recommended for significant property transactions.

Conclusion

The Kerala Registration Department’s PEARL portal makes it easier to search for available details of registered land deeds online.

By providing the district, Sub-Registrar Office, registration year, and document number, you can search for the relevant record without initially visiting the registration office.

If you require an official copy, use the Certified Copy application service and follow the current instructions. Availability, processing requirements, and fees may vary depending on the document.

Lost Your Original Property Deed?

If you have lost your original property deed and need an official copy, read our detailed guide to learn how to apply for a certified copy of a lost property deed in Kerala.

Official Portal: Kerala Registration Department’s PEARL portal.

Disclaimer: Online services and procedures may change. Always refer to the official Registration Department website for the latest instructions and applicable charges.